The Reps of Mississauga Hockey Club Inc.was incorporated under the Ministry of Consumer and Business Services of Ontario on February 11, 2003 as a not-for-profit corporation and operates under the guidelines of its Rules of Operation and the rules of the Greater Toronto Hockey League, Ontario Hockey Federation and Hockey Canada.

The Reps of Mississauga ice a total of eight teams in the GTHL "AAA" division:

• Minor Atom
• Major Atom
• Minor Peewee
• Major Peewee
• Minor Bantam
• Major Bantam
• Minor Midget
• Major Midget

The day-to-day management of the Club is the responsibility of the General Manager.

A carded team official is defined as an individual who has signed a GTHL Team Officials Registration Card that has been properly registered on the Hockey Canada database.

(a)  It is the responsibility of each Team Official to learn the Clubs policies and procedures. All policies and procedures are to be followed at all times. Failure to do so may result in suspension or termination of those individuals found to be in default.

(b)  The Head Coach is selected by the Clubs General Manager and is responsible for the selecting his staff members. Final approval to card all Team Officials is that of the Clubs General Manager.

(c)  The Club will communicate its business directly to the Head Coach and Manager only.

(d)  All Team Officials must show respect for each player, parent or guardian at all times.

(e)  All Team Officials are considered representatives of the Club and as such are expected to set a good example both on and off the ice.

It is the intention of the Club to uphold GTHL regulation 6.15 specifically that no carded official will be granted his/her release to be registered or to appear on the bench of another GTHL club at the immediate higher age division in the immediate following season.

(a) All parents and guardians shall adhere to the Clubs policies and procedures.

(b) Parents and guardians have an obligation to remain positive and show respect towards all Club.

(c) Officials, Team Officials and all players at all times. Failure to do so may result in your son/daughters removal from the Team.

(d) Any disagreement will be dealt with as per Clubs Dispute Resolution Process and GTHL policies and procedures.

(e) If a parent, in the opinion of the Club, is found to have acted in such a manner that shed a negative light on the organization may have his/her son suspended from their team for a length to be determined by the Board.

(f) Parents and Guardians will allow their child to play for their affiliated team when called upon.

(g) Parents agree to pay their proportionate share of any outstanding team fees at the conclusion of the season.

(a) Players will show respect for all Club Officials and Team Officials at all times.

(b) Players will abide by all Team rules.

(c) Players will abide by Club policies and procedures.

(d) Players will play for their affiliated team when called upon to do so.

(e) Players who fail to abide by these policies may be suspended from the team.

The dress code outlines the standard of dress to which you and your team are expected to adhere to while representing the Club in all league, playoff, tournament and exhibition games. Dress codes set a positive image for the organization. Failure to adhere to proper dress codes may result in a one game suspension. Continued dress code infractions, may result in removal from the Team, additional suspension time or release from the team.

All coaches shall be dressed in REPS jacket, dress pants, dress shoes or boots, dress shirt and tie.

All players shall be dressed in REPS jacket, dress pants, dress shoes or boots, dress shirt and tie.

If registration fees, sponsorships and additional monies have been paid to the Club and/or Team and that player is released from the team, that player shall receive a rebate calculated as follows:

(a) Registration Fee: The Club will deduct a charge of $35 for every league and tournament game or Club provided practice scheduled for the team, regardless if the player participated.  No money will be refunded for any equipment purchased.

(b) Team Fee: The Team will deduct a charge of $30 for each of the following, regardless if the player participated: every day of training camp, any exhibition games, off-ice training sessions, video sessions and their share of tournament entry fees.   In addition, the player will also pay his/her share of any coaching or team trainer fees.

Any player who requests a release from the team and it is granted, will forfeit all of their registration fees, team fees and sponsorship fee and will pay their proportionate share of coaching fees.  No money will be refunded for any equipment purchased.

No registration, team fee, sponsorship fee or coaching fee shall be repaid should a player be unavailable due to sickness or injury. 

(a) Hockey pants may not be cut in the inner thigh for any reason. If they are cut, new pants must be purchased from the Club at a cost of $250.00.

(b) Socks, with excessive holes, must be replaced by the Team.

(c) Damaged Team sweaters must be replaced by the Team.

(d) All mandatory Reps gear must be used by the player, unless a suitable explanation is provided to the Club in writing, prior to its use.

(e) Pants with Zippers may not be used.

(f) No nicknames are allowed on Team jerseys.

The point of view of the organization is that all players should play however it recognizes that certain game situations call for extending or limiting of player ice time.  As such the Head Coach has the final say on how much or how little ice time a player is to receive in any game. 

If a parent or guardian is unhappy with a player’s ice time, and finds the coach did not adhere to the Ice Time Policy as set out in their initial team meeting prior to card signing, they are to follow the Clubs Dispute Resolution Process regarding complaints, which can be found in Section 10.

Being asked to play up a year for your affiliated team should be viewed as an honor.

At the beginning of the season AP team coaches and managers will meet to decide that practices are best to bring up their AP players.  Once the dates / times have been agreed on, team managers will provide the date and time that your son may practice with their AP team.  The benefit of doing practicing wit your AP team is that the additional ice is free, your son will practice at a higher level, your son will be exposed to new coaches and drills and when called upon to play a game will be able to contribute.

At the beginning of the season the head coaches of the “affiliated” teams will agree on how they would like to handle game situations. Contacting of AP players should only be done through the Head Coach or the Team Manager. Obviously, advance notice is preferred, but clearly teams and players must be flexible with last minute notice.  It is an expectation that if a player is asked to play up with their AP team then unless there is a family emergency, injury or an issue with school then the requested player will play. Should a player decline the Club GM may levy a one game suspension to that player. 

It is the responsibility of the affiliated team to provide players regardless of a conflict with their own practice or game, provided the team requiring the player can demonstrate to the GM that the player call-up is essential.

While we understand that a goalie may simply be there to sit on the bench, an affiliated team will provide a goalie when requested on an alternating basis.  The team requiring the goaltender will pay all of the required admission fees for two parents and one player and will reimburse the parent for their mileage at a rate 0f $0.53 per kilometer.

Should a team not supply a player or players as requested by their affiliated team, that team would lose one 90-minute practice slot.

Teams are affiliated as follows:

• Minor Atom to Major Atom
• Major Atom to Minor Peewee
• Minor Peewee to Major Peewee
• Major Peewee to Minor Bantam
• Minor Bantam to Major Bantam
• Minor Bantam to Minor Midget
• Minor Midget to Major Midget

Complaints against the Club are to be made in writing and mailed to the attention of the GM:
c/o REPS HOCKEY CLUB
734 Glenleven Cr., Mississauga Ontario, L5H 1B1

All complaints shall receive a minimum of a written reply.

To avoid emotional or angry outbursts and behaviors at both games and practices, the “24-Hour Rule” is in force for all parents, players and guardians. This requires you to wait a period of 24 hours before making your concerns known to the appropriate party. If a parent, guardian or player has observed the 24 hour rule, he/she is to first approach the Team Manager with their complaint in writing so that the facts of the compliant are properly set out and understood. A copy of this complaint is to be filed with the Club General Manager. The Team Manager will take the complaint to the appropriate Team Official and a meeting will be set up to discuss the complaint with the appropriate parties within 48 hours. If the issue cannot be settled, the parent, guardian or player may bring it to the attention of the Club General Manager.

The Club will consider written requests for subsidization of players. However any parent granted subsidization by the Club, whole or in part, will be asked to repay the subsidy in full should that parent take their son or daughter to another organization to finish the season or to another Club at the conclusion of the season in which the subsidy was granted.

If a subsidized player decides to leave the Club prior to the end of the season, a pro-rata charge of registration fees used to date will be calculated and billed to the parent or guardian and submitted to the GTHL. The bill will be calculated as follows: $13.94 for each day beginning September 1 and ending with the date the player’s release was processed by the league.

(a) Team budgets will be presented in a format approved by the Club.

(b) Team budgets must be provided to each parent prior to the signing of the player registration card at tryouts in April, at which time a parent will be asked to sign a compliance form, indicating they agree to pay their proportionate share of the budget.

(c) An interim budget must be presented on or around September 15, November 15 and January 15 of each season.

(d) The Final budget must be presented no later than 28 business days after the conclusion of the last team event.

(e) Each of these budgets is to be emailed to our bookkeeper c/o repsgm@rogers.com

(f) It is noted and agreed that the Club has no responsibility with regards to any team budget.

The amount each team is allowed to budget is unlimited, provided the budget is passed by a majority of team parents, in writing. The signature of each parent is required to demonstrate the budget was passed.

Payments to Team Officials must be approved by every parent, in writing, prior to signing of teir sons player registration cards.  Payments to coaches will be outlined in the budget.  The Club takes no responsibility with regards to the payment of team officials.

Gas money for transportation to or from league games, practices, exhibitions and tournaments, hotel fees (and associated daily food and beverage honorariums) are a legitimate expense for nonpaid, non-parent coaches. No paid coach or coach with a player on the team may receive such payments. Gas money is to be calculated at $0.53 per KM for the first 5000 km and then $0.47 per KM thereafter.  Milage reports are to be submitted (with verification) at the beginning of each month. Tournament Hotel fees at are set at a maximum of $150.00 per night and tournament honorariums are $50.00 per day.
 

The setting up of Team bank accounts is the responsibility of the Head Coach.  Each team bank account must have at least three signing authorities for each Team bank account including at least one Team Official and at least two parents who are unrelated to and independent from any Team Official or Club Official.

Bank accounts, which are found to have been set-up incorrectly, may result in a three game suspension to the Head Coach.

Financial statements are to be handed out to parents five times per year as follows:

• Prior to signing
• On or about September 15
• On or about November 15
• On or about January 15
• Closing budget within 28 days after your last team function

The Official website of the Reps is: www.repshockey.com
Teams may not have their own websites.

Each team will name a “webmaster” no later than June 1. Webmasters are to contact the Club General Manager for training on the official reps site. Each team is expected to fully utilize all functions of the website. Your portion of the website is expected to be kept up-to-date on a daily basis.

Those teams that fall within the age groups of our Club tournaments – The Shanahan Warrior International Ice Hockey Tournament (November) and the Spring Tournament (end or March / early April), are expected to participate.

The Reps of Mississauga Hockey Club Inc does not sanction or condone participation in any summer hockey program.  Specifically this means any team you choose to participate on operates at an arms-length from the Reps of Mississauga Hockey Club Inc. Specifically this means your son or daughter is not covered by our Rules of Operations nor are they covered by the Hockey Canada insurance policy.  Further no team shall wear the uniform of the Mississauga Reps, enter a tournament as the Mississauga Reps or purchase ice under the name of the Mississauga Reps.

The Club policy allows for a Team Official to coach his own child. However, if the Club General Manager determines that a coach’s son/daughter is not of AAA caliber, which shall be at the sole discretion of the General Manager, then the coach will be asked to remove his son/daughter from the team. Should the coach decide not to remove his son/daughter from the team, both the coach and the son/daughter shall be removed. However if the child is of AAA caliber, the Club expects its Team Officials to keep the best interest of the team in their minds at all times while playing their child accordingly. Should the Club determine that they are not keeping the best interests of the Team in mind, as it relates to the playing time of the son/daughter, a warning, suspension or termination may result.

Teams are asked to hold a minimum of five Parental meetings that coincide with the handing out of team budgets. Those meetings are to be held prior to card signing in April, in September, November, January and at your season ending function.  It is noted that circumstances may arise that will alter these times.

Individual Teams may have their own Team rules, provided they do not override the Club Rules of Operation or those governing hockey in Canada. These Team rules are to be presented to the General Manager prior to their presentation to your parents. All Team Rules must be explained to the parents in detail, who must sign to signify compliance.

Permissions to skate with a non-GTHL team or Junior team will be provided at the conclusion of the season, if requested, by emailing the Club GM at repsgm@rogers.com  Please ensure the name of the team you would like your son to tryout for is included in  the email

The Club General Manager is the only member of The Reps of Mississauga Hockey Club Inc authorized to provide a player release.  A coach or other carded official may not promise or provide a player release. The parties requesting a release are asked to follow the Club Dispute Resolution Process outlined in Section 27 - Point 1.

The team attending the Provincial Championship shall book one room at the designated team hotel, at the organizations expense, for use by the General Manager, for the duration of the tournament.

No unauthorized use of the Club logo is permitted. The General Manager prior to its production must first authorize all items with the Club logo in writing. Failure to adhere to this will be considered a violation of copyright and will be dealt with accordingly.

In the event of a dispute between a parent and a coach the following process must be adhered to:

(a) The parent is to request a formal meeting be set up with a minimum of two carded team officials in an effort to settle the dispute.

(b) At the conclusion of that meeting if a parent still feels agrieved he/she may request a meeting with the Club GM.

(c) At the conclusion of that meeting if a parent still feels agrieved he/she may request a hearing at the GTHL.

(a) The Club will make use of a video analysis system designed to breakdown video quickly for our coaching staffs.  Select league and playoff games will be video taped over the course of the season.  These videos will be made available on USB to your coaches who will use them as both a learning and teaching tool for video playback sessions.  

(b) Our Club will also, from time to time, edit and make use of these videos or portions of these videos, and post them on our Club website (www.repshockey.com) as both a player promotion and Club marketing tool.

In an effort to promote our players to OHL, NCAA and Tier II teams, the Club will be maintaining up-to-date player stats on its website (www.repshockey.com) for all Bantam, Minor Midget and Midget players.